Hosting a trade show, shareholder meeting, corporate seminar, or other large-scale event is a major undertaking. The venue you choose has a big impact on the overall experience you offer your guests. Equally important is the way you use the space to create a cohesive, unforgettable experience – and that all comes down to production design.
In large open venues, you may choose to section your space into smaller, distinct areas to serve different purposes by using partitions, separate sound systems, and different lighting. If you have several different rooms, you may want to combine and connect them by projecting the same visuals on the walls and creating a cohesive sound and lighting design.
In this comprehensive guide, we’re offering our top AV tips for combining and dividing rooms at events.
One of the first steps in combining multiple rooms is to design a layout that flows naturally from one room to another. Be sure to design an intuitive walkway that connects all the rooms together. Utilize rug runners, signage, and arrows to guide attendees through the space.
It’s also helpful to create a cohesive visual design through décor. For example, you might include the same patterns, color schemes, and furniture styles throughout the venue.
Projection mapping refers to integrated digital software that allows images and videos to be projected onto irregular, 3D surfaces. If your venue is comprised of multiple rooms but you want to ensure the visuals are connected, you can use 3D projection mapping to seamlessly display images throughout the entire space.
Equipping each room with a large LED screen can allow you to display important events, make announcements, and keep your attendees engaged and connected. For example, if a keynote speaker is presenting in one area of the venue, you can simply stream the speech to each screen so everyone can see the same content.
Lighting is an important, yet often overlooked element of event visuals. With smart, integrated lighting solutions, your system can go much farther than simple illumination. Lighting can play a major role in the vibe and flow of your event. Consistent ambient lighting can go a long way in helping a more separated space feel cohesive. You can also add strategic task lighting and spotlighting to encourage attendees to move from one space to another.
A centralized audio system allows you to project sound to multiple speakers simultaneously via one control panel. This ensures that any announcements, ambient sounds, or music is being delivered to each section of the venue with equal clarity and quality.
The best types of speakers to use for your event will depend on a number of factors, and may differ room to room based on the size and acoustics in each space. A high-quality audio control system will also give you the ability to adjust the sound levels of each speaker independently, giving you more flexibility over how sound is distributed throughout the venue.
Depending on the type of event you’re planning, equipping talent with portable, wireless microphones affords them more flexibility and movement throughout the space. Whether you opt for handheld or wearable microphones, wireless options can create a more dynamic experience for audiences, which tends to be compatible with multi-room venues.
One of the simplest and most effective ways to divide large open spaces into multiple smaller ones is to use physical barriers or dividers. For example, you can transform a large conference room into a block of smaller meeting rooms or create separate trade show booths at a large expo center.
These can be solid walls, or you can use sliding walls or partitions that have integrated AV solutions like hidden projectors or retractable screens.
Lighting has a big impact on the look and feel of your space, and it can also affect people’s moods. Warm, soft lighting is known to make people feel cozy and at ease, encouraging social interaction. Cool-toned lighting, on the other hand, can improve focus and concentration, creating an environment that’s conducive to productivity.
You can use lighting to create separation in larger spaces. Consider placing cooler, overhead lighting in workshop rooms and demonstration areas and opting for warmer lighting solutions in eating and gathering areas.
Whether you want to play the same content throughout your venue or different presentations in different spaces, a high-quality video distribution system is essential. The right system can allow each room to display different video content as needed, enable centralized management, and maintain consistent quality for live feeds, media playbacks, and presentations.
Sound zoning allows you to create distinct areas (zones) within a larger space that have independently controlled audio systems. This allows you to tailor the sound levels, settings, and content in each area to satisfy a unique defined purpose. This enhances the experience for guests in multi-use venues.
For example, you might play ambient music in a lobby or dining area and project the voice of a presenter via an isolated microphone in an auditorium or product-demonstration area. These zones can be managed via a central control panel or you can allow individuals in each distinct zone to control the audio locally.
Whether you're looking to add more separation to an expansive expo floor or make a rambling multi-room venue feel more connected, strategic audio visual systems can help you optimize your venue for any corporate event.
At Catalyst, our job is to make sure the AV technology at your event serves your specific needs and purposes. No matter your goals, our team of experts can design and manage the AV elements at your event to create an intuitive, dynamic, and engaging experience for each and every person in attendance.
Contact us today to learn more!
Hosting a trade show, shareholder meeting, corporate seminar, or other large-scale event is a major undertaking. The venue you choose has a big impact on the overall experience you offer your guests. Equally important is the way you use the space to create a cohesive, unforgettable experience – and that all comes down to production design.
In large open venues, you may choose to section your space into smaller, distinct areas to serve different purposes by using partitions, separate sound systems, and different lighting. If you have several different rooms, you may want to combine and connect them by projecting the same visuals on the walls and creating a cohesive sound and lighting design.
In this comprehensive guide, we’re offering our top AV tips for combining and dividing rooms at events.
One of the first steps in combining multiple rooms is to design a layout that flows naturally from one room to another. Be sure to design an intuitive walkway that connects all the rooms together. Utilize rug runners, signage, and arrows to guide attendees through the space.
It’s also helpful to create a cohesive visual design through décor. For example, you might include the same patterns, color schemes, and furniture styles throughout the venue.
Projection mapping refers to integrated digital software that allows images and videos to be projected onto irregular, 3D surfaces. If your venue is comprised of multiple rooms but you want to ensure the visuals are connected, you can use 3D projection mapping to seamlessly display images throughout the entire space.
Equipping each room with a large LED screen can allow you to display important events, make announcements, and keep your attendees engaged and connected. For example, if a keynote speaker is presenting in one area of the venue, you can simply stream the speech to each screen so everyone can see the same content.
Lighting is an important, yet often overlooked element of event visuals. With smart, integrated lighting solutions, your system can go much farther than simple illumination. Lighting can play a major role in the vibe and flow of your event. Consistent ambient lighting can go a long way in helping a more separated space feel cohesive. You can also add strategic task lighting and spotlighting to encourage attendees to move from one space to another.
A centralized audio system allows you to project sound to multiple speakers simultaneously via one control panel. This ensures that any announcements, ambient sounds, or music is being delivered to each section of the venue with equal clarity and quality.
The best types of speakers to use for your event will depend on a number of factors, and may differ room to room based on the size and acoustics in each space. A high-quality audio control system will also give you the ability to adjust the sound levels of each speaker independently, giving you more flexibility over how sound is distributed throughout the venue.
Depending on the type of event you’re planning, equipping talent with portable, wireless microphones affords them more flexibility and movement throughout the space. Whether you opt for handheld or wearable microphones, wireless options can create a more dynamic experience for audiences, which tends to be compatible with multi-room venues.
One of the simplest and most effective ways to divide large open spaces into multiple smaller ones is to use physical barriers or dividers. For example, you can transform a large conference room into a block of smaller meeting rooms or create separate trade show booths at a large expo center.
These can be solid walls, or you can use sliding walls or partitions that have integrated AV solutions like hidden projectors or retractable screens.
Lighting has a big impact on the look and feel of your space, and it can also affect people’s moods. Warm, soft lighting is known to make people feel cozy and at ease, encouraging social interaction. Cool-toned lighting, on the other hand, can improve focus and concentration, creating an environment that’s conducive to productivity.
You can use lighting to create separation in larger spaces. Consider placing cooler, overhead lighting in workshop rooms and demonstration areas and opting for warmer lighting solutions in eating and gathering areas.
Whether you want to play the same content throughout your venue or different presentations in different spaces, a high-quality video distribution system is essential. The right system can allow each room to display different video content as needed, enable centralized management, and maintain consistent quality for live feeds, media playbacks, and presentations.
Sound zoning allows you to create distinct areas (zones) within a larger space that have independently controlled audio systems. This allows you to tailor the sound levels, settings, and content in each area to satisfy a unique defined purpose. This enhances the experience for guests in multi-use venues.
For example, you might play ambient music in a lobby or dining area and project the voice of a presenter via an isolated microphone in an auditorium or product-demonstration area. These zones can be managed via a central control panel or you can allow individuals in each distinct zone to control the audio locally.
Whether you're looking to add more separation to an expansive expo floor or make a rambling multi-room venue feel more connected, strategic audio visual systems can help you optimize your venue for any corporate event.
At Catalyst, our job is to make sure the AV technology at your event serves your specific needs and purposes. No matter your goals, our team of experts can design and manage the AV elements at your event to create an intuitive, dynamic, and engaging experience for each and every person in attendance.
Contact us today to learn more!
Are you planning a shareholder meeting, conference, product launch, trade show, or other type of major event? You need to make sure the production value matches the quality of your event’s content. Working with a reliable, proven leader in audio visual event production like Catalyst ensures your event runs smoothly, exceeds the expectations of your audience, and has the impact you want.
Get in touch today to schedule a free consultation, learn more about our services, and tell us about your event.